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Six Month Report

On the whole this is a good report but we have to do better by the mid-term report if we want more money of them.

 

This is what Elizabeth said we have to do

 

  • If they would like to reallocate some of the budget and provide details of the reallocation.
  • Complete the capital asset tab for the capital expenditure.
  • Amend the income projection to reflect a realistic projection.

 

But there are other things that we need to do.

 

  1. In addition to this there are interest sessions on other days of the week, which was not included in the six months update, but has been advised to include in future reports, as well as events.
  2. The group has been advised to keep working towards the 80%, ( members from their designated areas) and not go below the 70% reported at six months, and if still below 80% at midpoint, to make up the 80%, they can count those that are economically disadvantaged from outside of the agreed areas, which the group said are 100%.

 

3.  The group agreed that recording system can be improved. They feel they could use    an online diary for the weekly meetings and events.

 

4.  Outcomes are measured through the AC outcome questionnaire and informal feedbacks. Advised that the outcome could be more robust, by adding quotes and specific feedbacks from the participants, and some case studies. The group plan to write some case studies and submit this with future report. Also will start recording anecdotal feedbacks. #

 

We Need a scribe. Someone who enjoys writing stories,

 

Recruitment will continue by target leafleting in the agreed areas.

 

We need to do this during the summer

13% of the budgeted costs underspent at six months. The group has been encouraged to reimburse volunteers for their travel expenses, and also agreed that some of the volunteers expenses originally intended for travel, but not used, could go towards subsidising the cost of ingredients for the shared meal.

 

The management committee member in charge of purchasing the materials explained that he has been frugal and careful with spending, and has been able to get many of the materials cheaper than budgeted resulting in the underspent, so have been advised that more materials could be purchased to be used later. The group confirmed that the expenditure will be on track by midpoint of the project as many activities will take place in the summer months. However, the Insurance budget will be underspent as they have been able to get this cheaper for £170 instead of the £350 budgeted per year. The group has been advised to discuss how the underspend could be reallocated and provide details in the midpoint update.

 

 We need to decide how we are going to spend the money without wasting it.

 

The good news is that:

 

The group has been advised that they are eligible to reapply once they have gone pass the midpoint, (which is this December) if the programme is open in their area.
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